Clinical Education Coordinator, School of Physical Therapy

LOCATION 

This position is fully on-site and requires a regular presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position. 

JOB SUMMARY

The Clinical Education Coordinator, under the supervision of the Director of Clinical Education, will provide comprehensive administrative and operational support to the Director of Clinical Education and the Assistant Director of Clinical Education. Primary responsibilities will include contractual development and advancement of new clinical partnerships and expansion of existing partnerships to ensure those partners meet the needs of the School of Physical Therapy’s clinical experience curriculum. 

ESSENTIAL FUNCTIONS AND RESPONSBILITIES

• Collaborates with the DCE and Assistant DCE in the coordination of clinical experiences for Physical Therapy students with their assigned clinical locations using EXXAT.
• Responsible for developing, implementing, and modifying protocols and processes that ensure that each clinical instructor meets the necessary credentials and has completed the necessary documentation required.
• Responsible for accurate tracking and monitoring of student background checks, drug screens, vaccinations, etc. through EXXAT.
• Responsible for developing and implementing a tracking system for renewal of clinical affiliation agreements and collection of evaluations of students, locations, and clinical instructors for accreditation and assessment purposes.
• Collaborate with the DCE and Assistant DCE to develop student onboarding procedures at clinical education sites.
• Collaborate with Center Coordinators of Clinical Education (CCCEs) and students during clinical experiences to ensure both students and clinical instructors rights and responsibilities are being met.
• Responsible for creation and maintenance of all electronic documentation and records related to clinical education; enforcing standards, policies, and procedures to maintain accuracy and confidentiality.
• Manages the scheduling of patients, faculty, and students in the ACHE Interprofessional Clinic including the patient check-in process and management of patient records. 
• Monitors clinic supply needs and replenishes when necessary.
• Analyze data and prepare reports in accordance with accreditation requirements
• Participate in Commission on Accreditation in Physical Therapy Education (CAPTE) accreditation site visits.
• Must have the ability to build a positive rapport with many groups of internal faculty, staff, and students, as well as external clinicians, coordinators, and site administration.
• Functions independently without direct supervision.
• Assist with day-to-day operations of the School of Physical Therapy including the coordination of travel and accommodations for School of Physical Therapy events, visiting faculty and lecturers, accreditation teams, and educational events as directed; creating expense reports and reimbursements for clinical education site visits;  planning meetings and recording and distributing minutes; greeting visitors, etc.
• Coordinates and/or participates in department and student events as needed. (i.e. orientation events, career fairs, clinical site recruiting, etc.)
• Other duties as assigned the Director of Clinical Education or their designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience 

Minimum Qualifications

• Bachelor’s Degree or equivalent work experience
• Two years (2) experience as Administrative Assistant or related support role

Preferred Qualifications

• Three years (3) experience as an Administrative Assistant
• Experience in higher education, preferably a health professions college or medical school
• Experience with vendor platforms that support physical therapy education accreditation, student admissions, background screening, and compliance management.

Required knowledge, skills, and abilities

• Display professionalism for the college in all communication and interaction.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize, organize, and independently complete numerous and varied concurrent assignments.
• Demonstrate proficiency in computer skills, i.e. Microsoft Office.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2287 or vicki.broadaway@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.