Surgical Pathology Clinical Support Specialist (Open Rank – Medical Record Tech I-II)

Job Summary:

The Department of Pathology is seeking a full-time (1.0 FTE) Surgical Pathology Clinical Support Specialist at the rank of Medical Record Technician I or II. This position will provide support to the Surgical Pathology (SurgPath) Laboratory, a clinical laboratory within UCHeath hospital. The Surgical Pathology lab examines tissue removed from living patients during surgery in diagnosing a disease and determining a treatment plan.    

Key Responsibilities:

• 25% Accession referred specimens for diagnostic testing:
  • Perform required training on and demonstrates proficiency with multiple laboratory information systems
  • Perform referred specimen accessioning for the laboratory, which includes positively identifying the patient and patient material, documentation and tracking of slides and blocks in the laboratory information system, labeling slides and blocks, typing appropriate information in the laboratory information system, and scanning necessary paperwork into the laboratory information system.
  • Distribute the referred specimens to the appropriate pathologist.
• 25% Coordinate specimen referral:
  • Procure pathology materials from outside institutions based on clinical orders for testing, including, but not limited to faxing requests and performing phone follow-up for timely receipt of specimens
  • Procure pathology materials from internal archives, using proper laboratory procedures for documentation
  • Process a variety of requests by pathologists to send out pathology specimen material to internal and external laboratories and other sites, which includes positively identifying patient material, documenting and tracking of slides and blocks, obtaining correct documentation and consent, and packaging the patient material and associated documentation
• 15% Coordinate preparation for multidisciplinary clinic conference:
  • Prepare patient material for a variety of regularly scheduled clinical conferences and deliver the material to the appropriate pathologist
  • Preparation includes communication with extra departmental clinic coordinators and their staff, identifying patients, obtaining the correct patient slides, and printing
• 15% Retrieve patient materials, maintain patient materials, and enter data into clinical reports:
  • Perform detailed manual entry of some laboratory results into reports for pathologist review
  • Perform required training on, and demonstrated proficiency with multiple laboratory information systems
  • Accurately retrieve medical records and other medical information
  • Accurately file medical documentation and pathology materials
• 20% Provide customer service for the laboratory, including but not limited to:
  • Phone, email, fax, or face-to-face interaction to respond to queries regarding new testing, in progress testing, or previously performed testing, from both patients, their agents, and healthcare providers

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO. 

Why Join Us:

Welcome to the Department of Pathology of the University of Colorado, Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital-based affiliates as well as the city and county of Denver.  Our work is value driven and focused on scientific investigation, lifelong learning, and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate schools and the MD/PhD program of the CU School of Medicine.  Our faculty and staff are diverse, and gender balanced, with women comprising 50% of our residents, Assistant, Associate and Full Professors (including those with tenure).

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical\: Multiple plan options
• Dental\: Multiple plan options
• Additional Insurance\: Disability, Life, Vision
• Retirement 401(a) Plan\: Employer contributes 10% of your gross pay
• Paid Time Off\: Accruals over the year
• Vacation Days\: 22/year (maximum accrual 352 hours)
• Sick Days\: 15/year (unlimited maximum accrual)
• Holiday Days\: 10/year
• Tuition Benefit\: Employees have access to this benefit on all CU campuses
• ECO Pass\: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply. 

Qualifications:

Minimum Qualifications:

Medical Records Tech I:

• A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Medical Records Tech II:

• A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Preferred Qualifications:

• Bachelor’s degree
• Documented administrative experience in a health care / clinical diagnostics lab.
• Experience calculating lab results and data using math and analytical skills.
• Experience using MS Word and Excel. Preferred experience will include developing reports, spreadsheets, and databases using the mentioned software programs.
• Experience entering data into an electronic system.
• Experience purchasing and maintaining lab supplies

Knowledge, Skills and Abilities:

• Strong interpersonal skills and a high degree of professionalism, resourcefulness, tact, and diplomacy are essential.
• Ability to organize workload and file correctly by alphabetical and numerical order.
• Highly motivated individual looking to pursue a long-term career in molecular diagnostics.
• Self-starter that demonstrates the ability to work individually with minimal supervision as well as part of a team of technologists, show proficiency at solving complex problems, and exhibit excellent computer skills (all Microsoft products).
• Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds which also includes experience working with students, staff, and faculty, within a higher education and/or academic medical environment. 
• Ability to interpret complex rules, regulations, policies, procedures, and guidelines. 
• Ability to listen and follow precise protocols and written instructions. 
• Demonstrated ability to organize workload, file correctly by alphabetical and numerical order.
• Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision. 
• Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, written and verbal communication skills. 
• Ability to take direction and use independent judgment to coordinate and meet multiple deadlines. 
• Familiarity with HIPAA and security compliance requirements.
• Demonstrated experience with medical terminology, human anatomy and physiology. 

How to Apply:

For full consideration, please submit the following document(s):

1.    Curriculum vitae / Resume

2.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to\: Susan Sullivan at Susan.Sullivan@cuanschutz.edu 

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 19, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE

Medical Records I\: $37,944-$44,015

Medical Records II\: $53,390-$61,934

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator\: http\://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.