Senior Assistant, Community Health Sciences

Requirements:

You should have:

• Bachelor’s degree in business administration, Management, Commerce, Social Sciences, or a related discipline
• minimum 2-3 years of experience in secretarial, executive assistance, or administrative support
• experience in an academic, healthcare, research, or higher education environment will be preferred
• experience in coordinating meetings, travel, and event logistics
• strong organizational and time management skills
• excellent written and verbal communication skills
• ability to prioritize multiple assignments and meet deadlines 
• strong interpersonal skills with the ability to work with diverse stakeholders
• high level of confidentiality and professionalism
• proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)
• ability to prepare correspondence, reports, minutes, and presentations 
• strong coordination and problem-solving skills
• ability to work independently with minimal supervision.

Comprehensive employment reference checks will be conducted.

*Only shortlisted candidates will be contacted.

Introduction:

Aga Khan University's (AKU) Department of Community Health Sciences (CHS) is a preeminent public health institution in the country. The vision of the Chancellor set the direction for the University to take a lead in community development and the creation of an innovative curriculum that emphasizes a balance between patient care and population health. Over the past several decades, CHS has played a major role in leading the development of national level primary health care, public health practice, health systems through evidence-based approach. CHS has established successful models in urban and rural settings in Pakistan emphasizing empowerment - building on the strengths of communities. As part of an international university, CHS collaborates in a global network of outstanding research and teaching institutions including AKU affiliates in East Africa and Central Asia.

CHS has five major sections – Epidemiology & Biostatistics, Health Policy & Management, Population & Reproductive Health, Environmental-Occupational and Climate Change (EOHCC), and Non-Communicable Diseases & Mental Health.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

You will be responsible to:

• provide comprehensive secretarial and administrative support to assigned faculty members, ensuring the efficient day-to-day functioning of the office
• manage faculty calendars, schedule appointments, meetings, and conferences, and coordinate changes as required
• arrange and coordinate departmental meetings, prepare agendas, record minutes, and ensure timely follow-up on action items
• draft, review, and manage official correspondence, reports, presentations, meeting materials, and other administrative documents
• coordinate travel arrangements, including flight bookings, accommodation, transportation, visa documentation, and travel reimbursements in accordance with institutional policies
• serve as the primary point of contact for faculty members by coordinating communication with internal departments, external stakeholders, collaborators, students, and visitors
• facilitate logistical arrangements for departmental events, workshops, seminars, conferences, and faculty visits, ensuring smooth execution
• maintain confidential files, records, databases, and official documentation in an organized and secure manner
• perform any other duties assigned by the supervisor in support of departmental, academic, research, and institutional objectives.