PT Administrative Assistant CE Health Sciences

Summary 
Welcomes, greets and directs on-site visitors and students; provides office support and other various administrative office duties as assigned.

Essential Duties and Responsibilities include the following:

• Welcomes on-site visitors and students.
• Serves as the assistant to the appropriate department faculty and staff.
• Using appropriate software, develops, transcribes, assembles and disseminates information.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Provides information and answers questions on programs/courses/curriculum and continuing education, requirements, and registration process.
• Maintains office supplies, inventory by checking stock to determine inventory level; and utilizing appropriate forms for order submission, P Card process for ordering and receipts and reconciliation to BOA Works process.
• Verifies receipt of supplies upon delivery.
• Maintains appropriate departmental receipts and submits in a timely manner.
• Using appropriate software, develops, transcribes, assembles and disseminates information.
• Maintains filing system for department.
• Edits, proofs and compiles course documents and reports as directed.
• Processes confidential information.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and personnel requirements; implementing changes as appropriate.
• Performs other duties as assigned.

Qualifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education Minimum:   High school diploma or General Education Degree (GED)

Experience Minimum:  Three to five years of related experience

Language Skills                   

• Ability to read and comprehend simple instructions, short correspondence, and memos.  
• Ability to write simple correspondence.  
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  
• Ability to deal with problems involving a few concrete variables in standardized situations.

• To perform this job successfully, an individual should be competent in computer skills, Micro Office, Excel, Google software, Word Processing

• None