Practice Administration Assistant

_{23rd September, 2025}

Join a reputable global law firm as a Practice Administration Assistant supporting their business operations and front of house team.

Duties will include:

Front of House 

• Welcome and check in guests, ensuring adherence to protocols
• Assign visitor desks and coordinate workspace arrangements
• Respond to visitor needs/enquiries and manage concierge communications

• Oversee office and kitchen supply levels; restock as needed
• Coordinate with vendors for courier, printing, and outsourced services

• Provide basic IT support (e.g. printer set up, video conferencing, troubleshooting).
• Escalate complex issues to IT as required.

• Arrange internal and external meetings, client events, and catering.
• Manage guest logistics and follow-up tasks.

• Expense claims
• Document handling (print, copy, bind, mail)
• Calendar and inbox management
• Document archiving and CR searches
• Updating distribution lists and telephone lines
• Book orders and payment requisitions
• Team coverage and general administrative support

• Update CVs and track BD activities
• Maintain InterAction entries
• Support event coordination and logistics for visiting partners
• Liaise with the BD team to ensure smooth execution of BD initiatives

• Book flights, transport, and accommodation for staff and guests.
• Support travel planning and related logistics.

• Provide administrative support for various ad-hoc initiatives.