Full-Time Permanent Assistant to the Director of Personnel Services and Workplace Safety

The Assistant to the Director of Personnel Services and Workplace Safety provides comprehensive administrative and clerical support to the Director within a fast-paced, confidential office environment. This position requires a high level of organization, attention to detail, and professionalism, as well as the ability to manage multiple priorities while maintaining strict confidentiality of sensitive personnel information.

The ideal candidate is dependable, detail-oriented, and efficient, with strong clerical and computer skills and the ability to work effectively in a high-volume office setting.

• Provide administrative and clerical support to the Director of Personnel Services and Workplace Safety.
• Perform accurate data entry and maintain well-organized physical and electronic filing systems. Duties may involve bending, stooping, lifting, labeling, and alphabetizing files.
• Assist with onboarding processes, including posting job vacancies, tracking applications, and preparing onboarding materials.
• Maintain employee personnel files in accordance with confidentiality and records retention requirements.
• Prepare correspondence, reports, and spreadsheets using Microsoft Office applications (Word, Excel, Outlook).
• Maintain strict confidentiality of sensitive and confidential personnel information.
• Coordinate schedules, appointments, and meetings as needed.
• Answer and transfer telephone calls, taking and relaying messages, professionally.
• Assist with processing forms, documentation, and required approvals.
• Manage multiple tasks and priorities while meeting deadlines in a fast-paced, high-volume office environment.

• High school diploma or equivalent, required.
• One (1) year of office or computer-related experience, which must include filing and data entry experience.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Official transcripts, including other documentation verifying all reported educational qualifications, are required.  Unofficial transcripts will be accepted for application purposes. The successful candidate must provide official transcripts at his or her expense within thirty (30) days of being notified of selection.