Events Manager, School of Health Sciences
University of the Pacific
Full-time
On-site
San Francisco, California, United States
$68,640 - $73,408 USD yearly
Public Health & Advocacy
Primary Purpose
The Events Manager in the School of Health Sciences ( SHS ) is responsible for managing all School of Health Sciences events. Using organization and project management skills, they are responsible for meeting the SHS standards and expectations for events, increase engagement within events, and enhance the overall experience with events.
Essential Functions
Lead and be the point of contact for all events that occur within the School of Health Sciences. Manages the operational tasks in planning, organizing, budgeting, and executing signature SHS Events such as Commencement, SHS Day, Employer Showcases, Ribbon Cutting Ceremonies, Scholarship Events, and other signature school activities. Develops the planning and collaborates on the creation of event promotional materials (invites, RSVP’s, flyers, etc.) to ensure the University branding guidelines are properly followed. Manages and plans the logistical and technical aspects of SHS signature events with campus partners, including securing venues and vendors, catering, parking arrangements, contracts, etc. Oversees the logistical planning and coordination of department/program events (White Coat Ceremonies, Scholarship Colloquiums, Graduation banquets, and other celebrations). Collaborates and assists departments/programs to create a project management plan and communication plan for each event. Supports SHS departments/programs with budgets surrounding events. Manages, maintains, and ensures the SHS event standards and expectations are followed throughout departments/programs and all signature events. Oversees the collection of event surveys to better increase engagement for the event and to enhance the overall experience for each event. Serves as an appointed SHS representative on University-wide committees (e.g., Diversity Week, Weeks of Welcome, Wellness Week, Commencement), providing operational support and acting as liaison for SHS students. Serves as the main point of contact for student organizations/clubs and the student body government, supporting fundraisers, outreach, and student-led initiatives. Manages the SHS Swag inventory to properly plan for materials used for each event during the academic and fiscal year. Maintains the quality control of SHS swag assembly, inventory, and track quality control of items used for events and other opportunities for enhancing the student experience. Collaborates with the Director of Academic and Student Affairs in managing the academic and student affairs budget, including proposing strategic, long-term plans for yield and retention spending initiatives including student engagement activities. Manages and maintains the SHS Events Calendar to manage priorities, reduce conflicting events, and guarantee each event meets the SHS event standards and expectations. Performs other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications
Bachelor’s Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post high school education coursework). Three (3) years of experience in events or project management.
Preferred Qualifications
Five (5) years of experience in client/student support. Ability to use MS Office Suite, Email, calendaring systems, database programs, project management software, and other software programs utilized by the University. Ability to work independently and on collaborative teams. Ability to work in a high-volume production environment. Outstanding verbal communication skills and excellent writing, editing and proofreading skills. Demonstrated knowledge of special event planning and coordination. Experience and sensitivity in working with people of diverse backgrounds and cultures. Ability to develop strong relationships with partner offices and stakeholders in a professional and productive manner. Resourcefulness in finding appropriate solutions to problems, presenting alternatives, and implementing solutions. Experience demonstrating excellent customer service skills. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Initiative to organize and follow through with complex tasks to meet deadlines. Attention to detail and outstanding organization and time-management skills. Dedicated to a customer service-focused attitude. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
The Events Manager in the School of Health Sciences ( SHS ) is responsible for managing all School of Health Sciences events. Using organization and project management skills, they are responsible for meeting the SHS standards and expectations for events, increase engagement within events, and enhance the overall experience with events.
Essential Functions
Lead and be the point of contact for all events that occur within the School of Health Sciences. Manages the operational tasks in planning, organizing, budgeting, and executing signature SHS Events such as Commencement, SHS Day, Employer Showcases, Ribbon Cutting Ceremonies, Scholarship Events, and other signature school activities. Develops the planning and collaborates on the creation of event promotional materials (invites, RSVP’s, flyers, etc.) to ensure the University branding guidelines are properly followed. Manages and plans the logistical and technical aspects of SHS signature events with campus partners, including securing venues and vendors, catering, parking arrangements, contracts, etc. Oversees the logistical planning and coordination of department/program events (White Coat Ceremonies, Scholarship Colloquiums, Graduation banquets, and other celebrations). Collaborates and assists departments/programs to create a project management plan and communication plan for each event. Supports SHS departments/programs with budgets surrounding events. Manages, maintains, and ensures the SHS event standards and expectations are followed throughout departments/programs and all signature events. Oversees the collection of event surveys to better increase engagement for the event and to enhance the overall experience for each event. Serves as an appointed SHS representative on University-wide committees (e.g., Diversity Week, Weeks of Welcome, Wellness Week, Commencement), providing operational support and acting as liaison for SHS students. Serves as the main point of contact for student organizations/clubs and the student body government, supporting fundraisers, outreach, and student-led initiatives. Manages the SHS Swag inventory to properly plan for materials used for each event during the academic and fiscal year. Maintains the quality control of SHS swag assembly, inventory, and track quality control of items used for events and other opportunities for enhancing the student experience. Collaborates with the Director of Academic and Student Affairs in managing the academic and student affairs budget, including proposing strategic, long-term plans for yield and retention spending initiatives including student engagement activities. Manages and maintains the SHS Events Calendar to manage priorities, reduce conflicting events, and guarantee each event meets the SHS event standards and expectations. Performs other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications
Bachelor’s Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post high school education coursework). Three (3) years of experience in events or project management.
Preferred Qualifications
Five (5) years of experience in client/student support. Ability to use MS Office Suite, Email, calendaring systems, database programs, project management software, and other software programs utilized by the University. Ability to work independently and on collaborative teams. Ability to work in a high-volume production environment. Outstanding verbal communication skills and excellent writing, editing and proofreading skills. Demonstrated knowledge of special event planning and coordination. Experience and sensitivity in working with people of diverse backgrounds and cultures. Ability to develop strong relationships with partner offices and stakeholders in a professional and productive manner. Resourcefulness in finding appropriate solutions to problems, presenting alternatives, and implementing solutions. Experience demonstrating excellent customer service skills. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Initiative to organize and follow through with complex tasks to meet deadlines. Attention to detail and outstanding organization and time-management skills. Dedicated to a customer service-focused attitude. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.