Administrative Assistant, Health Sciences (Columbia)

This position provides assistance to the Coordinators of the Columbia Practical Nursing program, the LPN to ADN Bridge program, and Surgical Technology program. Responsibilities include: performing a variety of tasks including reviewing documents and memos, managing meetings and appointments, preparing and processing minutes, maintaining data and student records, planning events and activities and performing general duties which includes answering phones and filing in addition to pursuing and promoting professional development of self and the program. This is a full-time, 12-month, non-exempt position, covered by Social Security and the Public Education Employee Retirement System of Missouri (PEERS). 

All candidates must submit a completed online application at our website: https://www.macc.edu/jobs/
 
A cover letter, resume/curriculum vitae, transcripts, and any other relevant documents should be uploaded with the application. Review of applications will begin immediately. 

Must have a high school diploma or equivalent.   An Associate Degree is preferred.   Must be personable, detail oriented, organized and possess excellent English verbal and written communication skills. Must have the ability to meet deadlines and complete projects on a timely basis. Must possess the ability to maintain confidentiality.  Must have good typing and computer skills with all required software and have the ability to develop proficiency in additional software as necessary.  

1. Type reports, promotional materials, documents and correspondence with a high degree of accuracy in the correct format using Microsoft Office Suite;
2. Assist with recruitment for all health sciences programs;
3. Coordinate meetings and appointments and take accurate minutes for these events;
4. Prepare and review requisitions for equipment, supplies, and maintain accurate inventory records including affixing restricted inventory tags to equipment as directed;
5. Prepare and review travel vouchers, absences, etc. for accuracy that are approved by the Coordinator;
6. Keep accurate documentation of all transactions pertaining to the office;
7. Assist in preparing admission packets for the programs and communicate information to potential candidates as directed;
8. Fax documents, make copies, and collect mail as necessary;
9. Answer the telephone, take messages and respond to e-mail messages for the publics’ questions as directed;
10. Maintain accurate student files and records for all programs in Columbia, to include, but not limited to: immunization records, drug screen results and background screen results;
11. Collect student admission application paperwork and compile information into a report for the Admission Committee to view for applicants’ acceptance into the program(s);
12. Successfully interact with faculty, staff, students, and the public;
13. Coordinate and prepare for the Pinning ceremonies;
14. Perform other duties as assigned by the Coordinators, Director of Nursing, or Dean of Health Sciences.